Guidelines for Submission of Master's Theses to the Library

(For graduating M.A. & M.S. students)
 

For graduating M.A. & M.S. students

These guidelines describe general format requirements and procedures for submitting master's theses to the Sojourner Truth Library. Directions, requirements, and restrictions that pertain to the department in which master's degree level research is carried forward are available in that department. As departmental requirements may exceed those of the Library, the candidate must consult with his or her thesis committee before preparing the thesis manuscript.

I. Format Requirements

Paper:

Cotton paper (paper made with a minimum of 20% of cotton fiber). The paper stock has to have a watermark design that can be seen when the paper is held up to light.

Margins:

1.5 inches on the left margin; 1 inch on the top, bottom and right margins.

Typeface:

Use one side of the paper only, double-spaced, with a 12-point font.

Arrangement:

Pagination must be correct (each page numbered). The main text is preceded by the title page and thesis approval (signature) page. Theses must be approved and signed by all advisors before the library will accept them. Please see sample title and signature pages attached.

Please do not staple your thesis

Optional Electronic Thesis Format for MA and MS Students: In addition to print format, you are invited to participate in the State University of New York Digital Repository Program. Your thesis will be archived electronically. Follow this link for the Electronic Thesis Approval Form and Student Agreement with instructions. (* PDF) Be sure to complete all requirements in addition to the above hard-copy requirements. There are no additional fees incurred for the electronic copy. Deliver both the hard and electronic copies (one CD or DVD) in accordance with the deposit procedures in section II below.

II. Procedures for Deposit of Theses with the Library

  • The thesis should be delivered to the Collection Development Office (Library Offices, entrance off STL Concourse Underpass), Monday-Friday, between 8:30 a.m. and 4:30 p.m. These offices are locked, please ring the doorbell. Telephone number: (845) 257-3392.
  • A fee of $25.00 will be paid by the student at the time of delivery for the binding and processing of the thesis. The check or money order should be made out to: SUNY New Paltz, 900404-0920. Cash will not be accepted.
  • The Library Director or the Collection Development Librarian must certify to the Records and Registration Office that the thesis, which is fully signed and technically acceptable to the library, has been received before the degree will be granted.
  • Upon written request of the student, the thesis may be withheld from public access for up to 18 months after the degree is granted.
  • Theses will be cataloged as non-circulating items and placed in the New Paltz Special Collection.
  • Theses in non-traditional formats will be cataloged and bound in specialized archival storage folios.

For Graduating M.F.A students

These guidelines describe general format requirements and procedures for submitting MFA theses to the Sojourner Truth Library. Directions, requirements, and restrictions that pertain to the department in which master's degree level research is carried forward are available in that department. As departmental requirements may exceed those of the Library, the candidate must consult with his or her thesis committee before preparing the thesis manuscript.

Instructions for MFA Pilot Project - DSpace Submission

I. Format Requirements

   
  • One single PDF document, which shall include:
               Cover page
               Complete text of your thesis
               Accompanying images
               Any other elements (artists' statement, resume) as desired or prescribed by your program

II. Procedures for Deposit of MFA Theses in DSpace

  • Following the guidelines outlined in our MFA DSpace guide, login to the SUNY Digital Respository (DSpace) to submit your thesis and electronic thesis approval form.
  • If you receive an email from the DSpace administrator requesting a change or addition to your submission, please log back in to make any edits or additions. The Library must certify to the Records and Registration Office that the thesis has been fully accepted before the degree will be granted; please make any necessary changes promptly.
  • Upon written request your thesis may be withheld from public access for up to 18 months after the degree is granted.
  • If you have additional questions or require assistance, please contact the DSpace administrator at dspace@library.newpaltz.edu or call Metadata Librarian Madeline Veitch at (845) 257-3774.


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