Guidelines for Using University Archives & Rare Books
The University Archives and Special Collections will be closed for consultation from December 3, 2025, to January 3, 2026. During this period, most archival materials will be unavailable, and no consultations will take place. During this time, limited materials may still be requested using the Library Archives Request Form, and you will be contacted if your request can be processed in December.
Full access to the collections will resume on January 3, 2026. Please be aware that any unfulfilled December requests submitted during the closure will be addressed starting in January, and may take a little longer to process, depending on the number of requests.
Full access to the collections will resume on January 3, 2026. Please be aware that any unfulfilled December requests submitted during the closure will be addressed starting in January, and may take a little longer to process, depending on the number of requests.
Thank you for your consideration and patience,
Susan M Frey, PhD
Dean, Sojourner Truth Library
Registration and Orientation
- All patrons wishing to use University Archives & Rare Books (UA) must complete the front page of this form.
- All materials must be viewed at the UA Table behind the Reference Desk.
- To assist in the preservation of books and documents, all researchers must handle materials carefully.
- All briefcases, purses, and backpacks are to be placed on the shelves near the UA Table.
- To preserve our unique materials, food and beverages are strictly prohibited.
- Notes are to be taken in pencil only. Researchers may use laptops in the Reading Area.
- Scanning of materials is prohibited without permission. Researchers may use their smart phones to take photos of materials.
- Researchers will use one set of materials at a time, and will be careful to maintain their original sequence.
Publication, Citation, and Copyright
- Researchers who plan to publish or exhibit original material from University Archives & Rare Books must obtain written permission from the Dean of the Sojourner Truth Library.
- Each use of materials must be accompanied by proper credit to: University Archives & Rare Books, Sojourner Truth Library, State University of New York at New Paltz.
- Sojourner Truth Library assumes no responsibility for infringement of copyright. The researcher is responsible for obtaining the necessary copyright clearance and publication rights for all materials.
University Archives & Rare Books Access Request Form
Modified 2025-12-03