FOR GRADUATING M.A. & M.S. STUDENTS

These guidelines describe general format requirements and procedures for submitting master’s theses to the Sojourner Truth Library, to be housed online through the SUNY Open Access Repository (SOAR).

Directions, requirements, and restrictions that pertain to the department in which master’s degree level research is carried forward are available in that department. As departmental requirements may exceed those of the Library, the candidate must consult with his or her thesis committee before preparing the thesis manuscript. If HREB approval is required for master’s thesis research, it is the responsibility of the student and their faculty adviser to ensure that it is completed before the thesis is submitted to the library. 

Note: In the case of multiple authors collaborating on a single thesis, each author must submit the full text of the thesis along with their own SOAR Release Form.

I. FORMAT REQUIREMENTS

Documents
1) The thesis should be submitted as a single PDF, including the title and thesis approval pages.
2) The SOAR Release Form is to be signed, scanned, and submitted as a separate PDF.
Margins:
Standard 1-inch margins on all sides.
Typeface:
Double-spaced, with a 12-point font.
Signature / Title page:
Please type the names of your committee members on the page traditionally known as the “signature page” but which we will refer to as the committee approval page as it will not contain any actual signatures (committee signatures will be reserved for the SOAR release form). Please see these sample title and committee approval pages.
Arrangement:
Pagination must be correct (each page numbered). The main text is preceded by the title page and thesis approval page. Theses must be approved and the SOAR Release Form signed by committee members before the library will accept them.

II. PROCEDURES FOR DEPOSIT OF THESES WITH THE LIBRARY

                     thesis@library.newpaltz.edu

  • The Library Collection Management Team must notify the Records and Registration Office that the approved thesis and signed SOAR Release Form have been received before the degree will be granted.
  • Students have the right to opt-out from submitting their work to SOAR.
  • If you would like to opt-out from submitting your thesis to SOAR, please complete and submit this SOAR Opt Out Form when you email your thesis submission.
  • For more information, or for other assistance with thesis submission, please contact Research & Metadata Librarian Madeline Veitch.

Note: if you are interested in purchasing a bound copy of your thesis, Acme Bookbinding in Hatfield, Pennsylvania provides this service for a fee.

For MA, MS, and MFA students graduating in December 2021, theses and Release Forms must be submitted to the library by 5:00pm on Thursday, December 16th. If you are having trouble getting your Release Form signed digitally, here is a helpful how-to on signing forms digitally with Adobe Reader (PC) or Preview (Mac). You can also print the form, sign it, and then rescan it using a free scanner app on your phone if you do not own a scanner (CamScanner works well for this). It’s ok if it looks a bit messy – as long as we can read it we’re all set! If you’re still running into problems gathering your signatures, don’t hesitate to reach out to Madeline Veitch. 

FOR GRADUATING M.F.A. STUDENTS

These guidelines describe general format requirements and procedures for submitting MFA theses to the Sojourner Truth Library. Directions, requirements, and restrictions that pertain to the department in which master’s degree level research is carried forward are available in that department. As departmental requirements may exceed those of the Library, the candidate must consult with his or her thesis committee before preparing the thesis manuscript. If HREB approval is required for master’s thesis research, it is the responsibility of the student and their faculty adviser to ensure that it is completed before the thesis is submitted to the library. 

I. FORMAT REQUIREMENTS

  • MFA SOAR Release Form (this must be digitally signed, or printed, signed, scanned, and submitted by email as a separate document when you submit your thesis)
  • One single PDF document, which shall include:
    • Cover page
    • Complete text of your thesis
    • Accompanying images
    • Any other elements (artists’ statement, resume) as desired or prescribed by your program

II. PROCEDURES FOR DEPOSIT OF MFA THESES IN SOAR

  • Your thesis and MFA SOAR Release Form should be emailed to the following address:
  •                      thesis@library.newpaltz.edu

  • The Library Collection Management Team must notify the Records and Registration Office that the approved thesis and signed MFA SOAR Release Form have been received before the degree will be granted.
  • Students have the right to opt-out from submitting their work to SOAR.
  • If you would like to opt-out from submitting your thesis to SOAR, please complete and submit this SOAR Opt Out Form when you email your thesis submission.
  •  For more information, or for other assistance with thesis submission, please contact Research & Metadata Librarian Madeline Veitch.

For MA, MS, and MFA students graduating in December 2021, theses and Release Forms must be submitted to the library by 5:00pm on Thursday, December 16th. If you are having trouble getting your Release Form signed digitally, here is a helpful how-to on signing forms digitally with Adobe Reader (PC) or Preview (Mac). You can also print the form, sign it, and then rescan it using a free scanner app on your phone if you do not own a scanner (CamScanner works well for this). It’s ok if it looks a bit messy – as long as we can read it we’re all set! If you’re still running into problems gathering your signatures, don’t hesitate to reach out to Madeline Veitch. 

Modified 2021-08-25