As the heart of campus, the Sojourner Truth Library offers select reservable spaces to support the academic and creative mission of SUNY New Paltz. Library space is available to campus faculty and staff. Student groups may reserve space only through their faculty advisor, who must submit the reservation request and be present for the duration of the event.

General Guidelines

Reservation requests must be submitted at least five (5) working days in advance. Due to limited staffing, the Library Dean’s Office will coordinate each reservation through a single point of contact designated by the person submitting the request. This individual will serve as the sole contact for all communications related to the reservation. Once your request has been reviewed, the Dean’s Office will notify you of its approval status. The Library reserves the right to deny reservation requests due to insufficient advance notice, space or scheduling conflicts, library building hours, unexpected issues, or failure to comply with these guidelines.

Two library spaces are available for reservation. If you require library space beyond the options listed below, please contact the Library Dean at least two (2) weeks prior to your desired event date to discuss your needs.

Lobby Event Area

Located on the north side of the Library lobby, the Lobby Event Area is a public space with a capacity for 46 people and is suitable for performances, presentations, information tables, and outreach activities. Limited audiovisual equipment is available and must be requested on the reservation form. Video projection is not recommended for morning events due to lighting conditions. The Library can provide up to four 6-foot folding tables and up to 40 chairs. This furniture must be requested at the time the reservation request is submitted.

• If your request is approved and additional furniture is required, please coordinate directly with Campus Auxiliary Services.
• If food service is needed, please make arrangements directly with Campus Auxiliary Services.
• Furniture, food, and event activities must remain within the designated Lobby Event Area and may not impinge on other parts of the lobby.
• The Lobby Event Area may be booked for only one (1) event per time slot each day; requests for full-day or multi-day bookings must be approved by the Library Dean, with prior clarification required. Please note that special requests may affect the turnaround time for approval.

To request Lobby Event Area space, please fill out the Space Reservation Form.

Bridge Gallery Display Cases

The Bridge Gallery consists of 12 glass-enclosed, lockable display cases located along the bridge connecting the Library lobby to the main floor (six on each side). Case dimensions are 54” wide, 52.5” high, and 4” deep. These may be used for artwork, posters, brochures, and artifacts that can safely fit inside the narrow cases. The reserving party is responsible for installing and deinstalling all materials.

• A limited number of push pins are available. If additional mounting hardware is required, please provide your own.
• No furniture, display stands, or other materials may be placed on the bridge or obstruct the walkway between the lobby and the main floor.
• Only reservation requests that utilize all 12 display cases will be considered.
• If your request is approved, you must schedule an appointment with the Dean’s Office for both installation and deinstallation, which must occur between 10:00am and 3:00pm, Monday through Friday.
• This space is reserved for a fixed, three (3) week period; requests for longer reservations must be approved by the Library Dean, with prior clarification required. Please note that special requests may affect the turnaround time for approval.

To request Bridge Gallery space, please email the Library Dean’s Office to make your request.