Library Flatbed Scanning Station
Library Flatbed Scanning Station Instructions
NEW: NOW YOU CAN CONVERT ALL YOUR SCANNED PAGES INTO A Single PDF FILE
- Carefully read the on screen instructions and prompts
- There are 3 ways to scan and each corresponds to a button on the scanner.
- Line the document up and press a button; that is all you have to do.
Only Button 1 Scans from the Scanner Glass
Buttons 2 and 3 Are for the Document Feeder
- To scan a Picture or a Single Page is button 1. Almost all documents are scanned this way. Put a picture or hold a page from a book on the scanner glass, press button 1 and in a few seconds a picture shows up in the scans window. Pictures are in JPEG format for easy sharing and editing.
- To scan a Whole Document or Multiple Documents as a single PDF file is button 2. The document feeder can only work with clean smooth copies of a document with NO Staples, NO paper clips, and NO white out. The document feeder scans both sides of the page and when making PDF documents, it is set to use OCR to try to read the text and add the text into the document. Unfortunately the text is very inaccurate it is just enough to occasionally help you search the document for a word.
- To scan Document Pages as JPG files is button 3. This also uses the document feeder but it makes a single JPEG picture for each page. The scanner tries to skip blank pages so you don’t have to delete them later.
The Scanner Interface Program
The scanner interface program on the PC is there to give you instructions, let you preview your files, and let you copy your files to the location of your choice. You should see the welcome screen first. Click on the Start Scanning button and it brings up the scanner interface program.(see picture below)
The instructions on the top half show you how to line up each type of document. Hold your mouse over each picture to see it close up.
In the center of the screen are the copy buttons
- Copy to USB – We strongly recommend saving to a USB drive over emailing. Everyone should have more than one USB memory drive to transport files. The PC recognizes them easily, copies to them quickly, and knows how much room you have left on it. Warning: Do not restart the PC if it tells you to during this process. If you do, you will lose your scans. After you are finished copying you are asked, “Are you done scanning?” Click Yes and the PC will automatically do a safe disconnect of all USB drives. You can also safely disconnect when you click the “Clear Scans” button at the bottom of the scanner interface. However, do not do this until you are finished, as it will delete all scans.
- Copy to Email – The software will send only to your SUNY NP Hawkmail account. There, you have a limited amount of space available. If the scan is larger than your email can handle, sending will fail and you will lose your scan. This is why we highly recommend saving to a USB drive.
Below the copy choices, small previews of your scans will show up after you scan them. If you double click on a preview you can get a close up view of your JPG or PDF. Just be sure to close the picture viewer or Acrobat viewer after you have seen your file.
At the very bottom of the scanner interface are some useful buttons.
- Clear Scans – sets up the PC for a new user by deleting old scans and disconnecting any USB drives. If the PC is showing you anything other than the welcome screen when you sit down, click on this button before you start.
- Quick Instructions – takes you to a quick overview of how to scan.
- Fix Scanner Buttons – clears old scanner error messages that stop the scanner buttons from responding
Fixing Common Scanning Problems
By the scanner is a set of instructions to handle any minor issues, such as the scanner not responding or a paper jam in the document feeder. Click the link below to preview them and feel free to ask for help if you need.